Skip to Main Content
It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge. If you continue with this browser, you may see unexpected results.

Arkansas State Library Depository Program: Definition of Arkansas Documents

How and when to deposit official NWACC Publications with the Arkansas State Library

Definition of Arkansas Documents

State and local documents are... “any publication issued in print or non-print format by any Arkansas state agency or local government.”

“Document" and "publication" are used interchangeably.

Types of Publications to Submit

  • Annual or biennial reports
  • Annual operating budget
  • Financial annual reports
  • Materials from conferences, trainings, workshops or seminars such as published proceedings or instructional manuals
  • Directories or rosters of facilities, services or personnel
  • Laws, rules and regulations, and licensing standards
  • Lists of publications like bibliographies or catalogs
  • Minutes of governing board meetings
  • Periodicals like magazines, newsletters, newspapers, news releases
  • Publications financed by the sale thereof

Information Publications To Submit

  • Annual or biennial reports
  • Annual operating budget
  • Financial annual reports
  • Materials from conferences, trainings, workshops or seminars such as published proceedings or instructional manuals
  • Directories or rosters of facilities, services or personnel
  • Laws, rules and regulations, and licensing standards
  • Lists of publications like bibliographies or catalogs
  • Minutes of governing board meetings
  • Periodicals like magazines, newsletters, newspapers, news releases
  • Publications financed by the sale thereof

Exempt Publications

All Agencies:

  • Correspondence, including intra- and interoffice communications
  • Monthly or quarterly financial reports
  • Grant proposals
  • Bids and specifications
  • Advertising and registration information
  • Reprints
  • Publications listed in the Arkansas General Records Retention Schedule, with some exceptions (e.g. Minutes)

Educational Institutions:

  • Development funds materials
  • Calendars and schedules of athletic events, rosters of team listings or athletic records
  • Non-serial pamphlets and brochures
  • Recruitment materials
  • Yearbooks
  • Student Newspapers

  • Burns Hall 1304
    1 College Drive, Bentonville, AR 72712
  • Call: 479-619-4244 | Text: 479-802-0570
  • About Us
  • Check us out on Facebook Watch us on YouTubeEmail Us