Arkansas State Library Depository Program: Definition of Arkansas Documents

• Annual or biennial reports
• Annual operating budget
• Financial annual reports
• Materials from conferences, trainings, workshops or seminars such as published proceedings or instructional manuals
• Directories or rosters of facilities, services or personnel
• Laws, rules and regulations, and licensing standards
• Lists of publications like bibliographies or catalogs
• Minutes of governing board meetings
• Periodicals like magazines, newsletters, newspapers, news releases
• Publications financed by the sale thereof

All Agencies:

• Correspondence, including intra- and interoffice communications
• Monthly or quarterly financial reports
• Grant proposals
• Bids and specifications
• Advertising and registration information
• Reprints
• Publications listed in the Arkansas General Records Retention Schedule, with some exceptions (e.g. Minutes)

Educational Institutions:

• Development funds materials
• Calendars and schedules of athletic events, rosters of team listings or athletic records
• Non-serial pamphlets and brochures
• Recruitment materials
• Yearbooks
• Student Newspapers

• Annual or biennial reports
• Annual operating budget
• Financial annual reports
• Materials from conferences, trainings, workshops or seminars such as published proceedings or instructional manuals
• Directories or rosters of facilities, services or personnel
• Laws, rules and regulations, and licensing standards
• Lists of publications like bibliographies or catalogs
• Minutes of governing board meetings
• Periodicals like magazines, newsletters, newspapers, news releases
• Publications financed by the sale thereof

State and local documents are... “any publication issued in print or non-print format by any Arkansas state agency or local government.”

“Document" and "publication" are used interchangeably.