Due to the complexities of copyright it is extremely difficult to create one resource or policy that addresses all situations. Generally speaking, however, you should ask yourself the following questions:
Once you have identified the materials you want to use and determined that copyright permission is required, you must identify the copyright holder and secure permission to use their work.
A good explanation of the steps for securing permission for copyrighted works can be found on Columbia University’s Copyright Advisory Office website: http://copyright.columbia.edu/copyright/permissions/. This site provides direction for obtaining permission for many different types of materials. The site also provides several permission request templates that faculty can use when seeking permission from copyright right holders.
Multiple uses of the same document weigh against Fair Use. If repeated use is expected, faculty and staff are advised to contact the rights holder and seek out the appropriate permission. When doing so please utilize the Model Permission Letters found at Columbia University's Copyright Advisory Office. The NWACC Library can also assist with obtaining permission. Please email firstname.lastname@example.org to start the conversation.
It is recommended that faculty and staff only stream small portions of multimedia. If there is a need to stream large portions (i.e. the entire work) it is advised that faculty contact the rights holder and ask for permission. When doing so please utilize the Model Permission Letters found at Columbia University's Copyright Advisory Office. Please email email@example.com to start the conversation.