Copyright
Know When to Request Permission
Not every classroom use requires permission. But if your use doesn’t fall under Fair Use, the TEACH Act, or the Face-to-Face Teaching Exemption, you may need to get permission from the copyright holder.
Before you begin, ask:
- What type of material am I using?
- How much do I want to use, and in what format?
- Will this be a one-time use or repeated in future terms?
- Would a library-licensed or open access alternative work?
💡 Tip: Placing a DVD or book on reserve may be easier than requesting rights. Request a course reserve or ask your liaison librarian to purchase a title.
Steps to Request Permission
Once you've identified a work that requires permission, you'll need to:
- Identify the copyright holder
- Reach out with a clear, specific request
- Wait for a written response (often up to four weeks)
💡 Tip: Columbia University's Copyright Advisory Office has excellent instructions and model letters: Model Permission Forms
If you’re not sure how to get started, contact the Library. We’re happy to help.
Repeat Use in Canvas
Using the same scanned article or chapter in Canvas semester after semester weighs against Fair Use.
If long-term use is needed:
- Request permission from the rights holder
- Use model request forms like those from Columbia University
- Allow several weeks for a response
💡 Tip: We can often help you license an equivalent resource, sometimes for free. Ask the Library.
Streaming Rights
Streaming an entire film or album online is rarely covered by Fair Use or TEACH.
If you need to stream full multimedia content:
- Request permission from the rights holder
- Use sample letters to ensure clarity and accuracy
- Plan for a 4-week timeline
💡 Tip: We may already have streaming rights or can license content affordably. Contact us before requesting permission on your own.
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Streaming Video Request
If you need access to a film for a course that the library doesn't currently have? Read our requirements for buying rights here, and follow the link to request streaming access.
If You're Denied Permission
If your request is denied or ignored:
- Consider whether a smaller excerpt could qualify for Fair Use
- Replace with an open access or library-licensed alternative
- Ask the Library to help locate or request similar content
Ask us for help evaluating your options.
We're Here to Help
Copyright can be complex, and permission requests take time. The Library is here to support you!
We can help you:
- Decide if permission is needed
- Draft your request
- Find alternate sources